About Institutional Repositories

What it is and what it is not:SHARE@Children'sMercy is where resources are stored to be widely shared or published. While some resources may be shared internally across departments and disciplines, most resources will be public and visible to everyone on the World Wide Web. Use Sharepoint and intranet folders for private, internal sharing. There will be no PHI in this repository.

Vision:To contribute to Children’s Mercy Kansas City’s leadership in the advancement of pediatric health

Mission: To publish and promote the scholarship, education, training, and research provided by Children’s Mercy Kansas City employees and learners, and to enhance collaboration with community partners and with scholars, health providers, and researchers everywhere by sharing knowledge and data.


Eligible Users: eligible contributors of content (a.k.a. depositors) are potentially any Children’s Mercy staff member in the @cmh.edu email domain with content to share. Leaders of each department, institute, or administrative unit will determine how their unit should be represented in the repository and who will be responsible for depositing content. Depositors must have either the copyright, or the right to deposit, for all contributed content. Designated staff in the Library Services department will administer the site and will consult with depositors.

Materials and File Types:Materials (a.k.a. digital assets) may include document files, image files, data sets, and audiovisual materials. Almost all digital file types may be deposited, but the following are preferred for preservation reasons:

  • text: pdf (PDF/A format is preferred), html, doc, ppt, xls, csv, rtf, sgml, xml, marc, css
  • images: bmp, jpeg, png, psd, tiff, ai/eps/ps, gif
  • audio: mp3, wav, aiff, ra
  • video: mpeg, mp4, mov, wmv
  • Retention, Redaction/Retraction:All deposits are considered permanent. Content may be removed if copyright infringement or other violations are discovered, in which case the record will remain with the message: “item withdrawn by authority of The Children’s Mercy Hospital.”

    Intellectual Property:Institutional repository content is intellectual property, and may only be submitted with the consent of the property owner. See the Scope Intellectual Property page and the Hospital’s Intellectual Property PolicyDepositors should consult with the Technology Transfer and Commercialization office before uploading work product that may require intellectual property protection. Depositors may want to take Trademark Cornerstone Training before uploading content.

    Copyright/Legal Compliance:Copyrights may apply to content submitted to the institutional repository. Depositors should abide by the Hospital’s Copyright Use and Infringement Policy. Depositors are encouraged to take Cornerstone Copyright Training before uploading content.
    Copyrights held by the depositors do not transfer to The Children’s Mercy Hospital upon deposit. By depositing their work, depositors grant to The Children’s Mercy Hospital on an item-by-item basis, a non-exclusive, perpetual, worldwide license to distribute their items freely. This license does not limit author rights in any way.
    Journal article authors may contribute PDFs of their articles only if they are in compliance with the agreement they signed with the journal publisher. Depositors may search Sherpa/Romeo to determine the journal publishers’ policies, or consult the publisher directly. Authors are encouraged to negotiate with publishers for their rights, and to use such tools as the Scholar’s Copyright Addendum Engine
    NO PHI (personal health information) will be disclosed on the institutional repository, unless content is accompanied by release forms (as in the case of patient photos). All data must be de-identified data (as in the case of research datasets). Applicable policies include the Confidentiality Policy and associated policies (see http://scope/Policies/76). See also the Release of Information Policy

    Multiple Authors:If submitted content was created by multiple authors (a.k.a. creators), the depositor is responsible for obtaining explicit permission for open-access publishing from all co-authors/co-creators. At least one author/creator must be associated with The Children’s Mercy Hospital.

    Embargoes/Restricted Use:There are three levels of access for collections of content. Public access allows anyone to see the content. Internal access allows anyone with the email domain of @cmh.edu to access the content. Private allows only the depositor and the site administrator to access the content. Content may be embargoed and released for public access at a later time.

    Privacy and Confidentiality:Confidential information should not be deposited in this repository. Confidential information is any information or materials not generally available to the public that relates to a company's business, research and development activities, patients, business partners, or employees. Determination if material is confidential should be directed to the Department Director.

    When individuals visit the institutional repository, certain information is automatically gathered and stored. This information does not generally identify the individual, but does include:

  • the Internet domain and IP address used to access the repository
  • the browser and operating system
  • the date and time
  • which pages or files were visited or downloaded
  • This information is used to aggregate statistical reports and to improve the functionality of the site. Further information about privacy on web sites maintained by The Children’s Mercy Hospital can be found in the Notice of Privacy Practices.

    Preservation and Security:the institutional repository vendor (bepress) provides preservation services for the repository. A system security questionnaire has been completed and filed with the Information Systems department of The Children’s Mercy Hospital.